The ‘Right Time’ to Delegate Is a Myth—Here’s Why You Should Start Now
If you’ve ever thought about outsourcing your admin but told yourself, “Now’s just not the right time”, you’re not alone.
Maybe you’re still building your client base, only working part-time, or unsure if you really need a virtual assistant. Maybe you’re waiting for your schedule to get really hectic before you make the jump.
Here’s the truth: there is no perfect time to start delegating—because no two clinics or practitioners are the same. But if you’re spending even a fraction of your time bogged down in admin, it’s time to rethink your approach.
Let’s bust some of the biggest myths about outsourcing once and for all.
Myth #1: “I’ll Wait Until I’m Busier”
If you’re already feeling stretched with admin, adding more clients won’t magically make it easier to find time to outsource. If anything, you’ll just be even busier and less likely to carve out time to onboard a VA.
The sooner you bring in admin support, the sooner you can focus on what actually grows your practice—seeing clients, building referral networks, and (let’s be honest) maybe even throwing in a lunch break or two.
Myth #2: “My Clinic Is Different—I'm not sure how a VA can help"
You’re absolutely right—no two practices are the same. Client billing types, demographics, and service models all influence the complexity of the admin work you juggle. But that’s exactly why a VA can be tailored to your needs.
Whether you’re drowning in overdue GP letters, battling with scheduling (and re-scheduling), or even just struggling to maintain professional boundaries, there’s a VA who can step in and lighten the load.
Myth #3: “I'm not ready for a VA—my processes are a mess”
If you’re worried your practice is too chaotic to bring in help, we’ve got news for you: we’ve seen it all! Messy inboxes, Medicare mayhem, or simply just admin that’s been put in the ‘too hard’ basket for way too long—none of it scares us. In fact, helping untangle admin chaos is what VAs do best.
The other thing to keep in mind? Virtual assistants have waitlists too. If you hold off on reaching out, you might not be able to start straight away when you finally do decide you’re ready. Getting the ball rolling early means you can secure the support you need before things spiral out of control.
Myth #4: “I’m Only Working Part-Time, So I Don’t Need a VA”
Here’s a wild idea: what if you could work even less while still making the same (or more) money?
If admin eats up just a few hours of your week, that’s time you could be seeing another client instead. One extra session a week can easily cover the cost of a VA—while freeing up your headspace and keeping your practice running smoothly.
Myth #5: “I Can Just Do It Myself”
Sure, you can do it yourself—but should you??
Every hour you spend buried in emails, scheduling, or chasing invoices is an hour not spent doing the work you actually trained for. Your strength is helping clients, not wrestling with practice management software. Play to your strengths and outsource the rest!
The Bottom Line
If you’ve been waiting for the right time to delegate, here’s your sign: it’s now.
Because the longer you wait, the longer you stay stuck in admin quicksand. And let’s be real—you’ve got better things to do.
At Offsiters, we make it easy to hand over the admin chaos. Whether you need a little help or a whole support system, our virtual assistants are ready to step in. Let’s chat!